![]() Stocks of publications and of processed documents.Extra copies of documents preserved only for convenience of reference.3301), either by failing to meet the general conditions of record status already described or by falling under one of three specific categories: These are US Government-owned documentary materials excluded from the legal definition of records (44 U.S.C. In contrast, preliminary drafts not circulated for comment are more likely to be nonrecord materials.Īn agency's disposition program also needs to include managing nonrecord materials, because their volume may exceed that of records. Other likely record categories include working files used in preparing reports or studies and preliminary drafts of policy documents circulated for comment. Normally case working files are records because they generally need to be organized and maintained for some specified period of time. They may be on paper, electronic, audiovisual, microform, or other media.Īttention should also be given to working files, or working papers, because of the difficulty of determining record status. Records vary widely in their physical form or characteristics. ![]() They document an agency's organization, functions, and activities or the persons, places, things, or matters dealt with by an agency.
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